{"id":10747,"date":"2024-12-11T14:32:01","date_gmt":"2024-12-11T13:32:01","guid":{"rendered":"https:\/\/extali.eu\/docs\/4-informationswesen\/4-1-dokumentation\/4-1-18-archiv-fuer-krankenunterlagen\/"},"modified":"2024-12-16T23:38:42","modified_gmt":"2024-12-16T22:38:42","slug":"4-1-18-archive-for-medical-records","status":"publish","type":"docs","link":"https:\/\/gutehospitalpraxis.de\/en\/handbuch\/4-informationswesen\/4-1-dokumentation\/4-1-18-archiv-fuer-krankenunterlagen\/","title":{"rendered":"4.1.18 Archive for medical records"},"content":{"rendered":"<div class=\"wp-block-file\"><a id=\"wp-block-file--media-af81c845-79ad-45d6-b86d-55109fa61bb2\" href=\"https:\/\/gutehospitalpraxis.de\/wp-content\/uploads\/2024\/12\/4.1.18_00_qm_archivierung.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Download the VA as PDF <\/a><a href=\"https:\/\/gutehospitalpraxis.de\/wp-content\/uploads\/2024\/12\/4.1.18_00_qm_archivierung.pdf\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-af81c845-79ad-45d6-b86d-55109fa61bb2\">Download<\/a><\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"ziel_und_zweck\">Goal and purpose<\/h2>\n\n\n\n<p>The hospital management must issue procedural instructions for the handling of treatment records and their filming and destruction. At least the statutory retention periods must be observed. * Ensuring storage with availability at all times by the persons authorised to access them<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Requirements for (temporary) storage in the patient treatment area<\/li>\n\n\n\n<li>Regulations on the access authorisation of individual persons, checking this authorisation when requesting medical records from the archive and ensuring their proper return<\/li>\n\n\n\n<li>Regulations for the segregation and destruction of documents in compliance with archiving regulations, including adequate documentation<\/li>\n\n\n\n<li>Regulation of individual security measures<\/li>\n\n\n\n<li>secure storage (e.g. in locked rooms intended exclusively for archive purposes);<\/li>\n\n\n\n<li>Control over the issue and return of keys for the archive rooms to the responsible employees<\/li>\n\n\n\n<li>Secure transport that prevents unauthorised access<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"anwendungsbereich\">Application<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"beschreibung\">Description of the process<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"beschreibung\">Risks<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"dokumentation\">Resources <\/h2>\n\n\n\n<h4 class=\"wp-block-heading\">Material<\/h4>\n\n\n\n<h4 class=\"wp-block-heading\">Time required<\/h4>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"ressourcen\">Documentation<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"zustaendigkeit_und_qualifikation\">Responsibility and qualification<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"hinweise_und_anmerkungen\">Notes and comments<\/h2>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"mitgeltende_unterlagen\">Applicable documents<\/h2>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"literatur\">Validation documents<\/h4>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"begriffe\">Terms<\/h4>\n\n\n\n<p><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"anlagen\">Attachments<\/h2>\n\n\n\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-31199864-1c97-47de-8d68-422fe38f8a64\" href=\"https:\/\/gutehospitalpraxis.de\/wp-content\/uploads\/2024\/12\/4.1.18_01_qm_archivordnung_muster.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Archive regulations<\/a><a href=\"https:\/\/gutehospitalpraxis.de\/wp-content\/uploads\/2024\/12\/4.1.18_01_qm_archivordnung_muster.pdf\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-31199864-1c97-47de-8d68-422fe38f8a64\">Download<\/a><\/div>\n\n\n\n<div class=\"wp-block-file\"><a id=\"wp-block-file--media-fc53f0d3-1057-4669-b593-6dc57cf7b4cb\" href=\"https:\/\/gutehospitalpraxis.de\/wp-content\/uploads\/2024\/12\/4.1.18_02_qm_aufbewahrungsfristen.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Retention periods<\/a><a href=\"https:\/\/gutehospitalpraxis.de\/wp-content\/uploads\/2024\/12\/4.1.18_02_qm_aufbewahrungsfristen.pdf\" class=\"wp-block-file__button wp-element-button\" download aria-describedby=\"wp-block-file--media-fc53f0d3-1057-4669-b593-6dc57cf7b4cb\">Download<\/a><\/div>\n\n\n\n<p><br><\/p>\n\n\n\n<p><\/p>","protected":false},"excerpt":{"rendered":"<p>Ziel und Zweck Die Krankenhausleitung muss eine Verfahrensanweisung f\u00fcr den Umgang mit Behandlungsunterlagen und deren Verfilmung und Vernichtung herausgeben. Mindestens die gesetzlichen Aufbewahrungsfristen sind einzuhalten. * Sicherstellung der Aufbewahrung mit jederzeitiger Verf\u00fcgbarkeit durch die zugriffsberechtigen Personen Anwendung Beschreibung des Ablaufes Risiken Ressourcen Material Zeitbedarf Dokumentation Zust\u00e4ndigkeit und Qualifikation Hinweise und Anmerkungen Mitgeltende Unterlagen Validierungsunterlagen Begriffe [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"parent":10711,"menu_order":18,"comment_status":"open","ping_status":"closed","template":"","doc_tag":[],"doc_badge":[],"class_list":["post-10747","docs","type-docs","status-publish","hentry","no-post-thumbnail"],"acf":[],"author_avatar":"https:\/\/secure.gravatar.com\/avatar\/c6b2616140d9fcd6a1c5d6d2ebbf43422308c9322c032ef03f88ec3235855dcf?s=96&d=mm&r=g","author_name":"admin","_links":{"self":[{"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/docs\/10747","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/comments?post=10747"}],"version-history":[{"count":0,"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/docs\/10747\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/docs\/10711"}],"wp:attachment":[{"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/media?parent=10747"}],"wp:term":[{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/doc_tag?post=10747"},{"taxonomy":"doc_badge","embeddable":true,"href":"https:\/\/gutehospitalpraxis.de\/en\/wp-json\/wp\/v2\/doc_badge?post=10747"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}