1.3.29 Personnel contracts

Aim and purpose

The employment conditions between the individual employees of the hospital and the hospital's management are set out in writing in service contracts.

Application

For every employee of the hospital.

Description

Content of service contracts

The content of the employment contracts is set out on a form. Various contracts for trainees, interns, head physicians and other employees.

Preparation of service contracts

Creation by the personnel department The HR department drafts and the Managing Director signs employment contracts for all employees with the exception of those mentioned under 3.2.2 and 3.2.3. Authorized signatories: Managing Director, Deputy Managing Director, Head of Human Resources. In the case of senior physicians, the contract is drawn up by the HR department but signed by the Managing Director and the Board of Directors and approved by the Archdiocese.

Creation by the management Contracts of employment for nuns and contracts of employment for chief physicians and attending physicians are drawn up by the managing director. Authorization to sign: Managing Director with Board of Directors and approval by the Archdiocese.

Creation by the school management Training contracts for healthcare and nursing students and nursing assistants are drawn up by the head of the nursing school. Authorized signatories: Managing Director with the Head of the School of Nursing.

Cancellation of service contracts

Employment contracts can be terminated either at the request of the employee by means of a termination agreement or at the request of the hospital's management. Termination agreements are formalized and are drawn up by the head of the HR department in agreement with the employee. They are signed by the head of the HR department and the management. Terminations during the probationary period can be initiated by the responsible head of department without giving reasons. A preliminary meeting is held between the HR department and the head of department and a meeting between the head of department and the employee. The letter of termination is signed by the Managing Director and the Head of Human Resources. Terminations outside the probationary period are made by a personal letter from the management after preliminary discussions with the employee, the head of department, the managing director and the employee representatives. The HR department is an advisory and executive, but decisive body.

Documentation

Employment contracts are documented in the personnel file. Chronological filing in chronological order.

Resources

2 employees HR department : average 5 days Management: time required ? Employees MAV: time required ? IT department employees: time required ? 4 office workstations with IT equipment pro rata 6 cabinets for file storage

Responsibility, qualification

Managing Director: Authorized signatory HR department. Knowledge of employment law Consultant lawyer

Notes and comments

Applicable documents

Literature

AVR § 7

Terms

Attachments

• Application form
• Employment contract: Sample
• Employment screening form
• Recruitment information for staff representatives
• Termination agreement
• Letter of termination during the probationary period
• Declaration of consent for a hepatitis serology test