1.3.01 Personnel requirements planning

1 Purpose and objective

Personnel requirement plans must be drawn up and continuously updated for the departments and divisions. The requirements must be determined in terms of total working hours in the functions and the qualifications required for this.
Task descriptions should be used as a basis for planning.
The plans must be designed in such a way that it is possible to respond to changing performance requirements (e.g. workload due to emergencies) with adapted staff deployment. The time requirement estimates in the treatment configurations (according to the quality requirements and the selected level of demand) must be taken into account.
It is often necessary to determine a minimum staffing level for an area, regardless of the workload.

Time for vacation, illness, childcare, administrative duties, further education and training must be planned for.

2 Scope of application

A personnel requirements plan must be drawn up for each department, taking into account all occupational groups.

3 Description

Despite a variety of approaches, it has not yet been possible to draw up standardized requirements for the staffing of hospital departments. There have been reference figures, there have been benchmarks, there have been extrapolations based on performance figures. Nevertheless, the conditions for service provision in hospitals are simply too different to be able to fall back on generally valid figures.

However, minimum requirements can be established on the basis of business management and process analysis considerations.

As long as such data is not available, at least the current status should be indicated.

To this end, each department shall draw up a structure plan as specified in Annex 1. The structure plan should be filed in section 7.1 of the QM manual.

4 Documentation

Structure plan, approved by management and department head with date

5 Responsibilities

Personnel department: staffing plan

Head of department: division of employees into functions

Management: acknowledgement and approval

6 Notes and comments

7 Applicable documents

7.1 Literature, regulations

The Schleswig-Holstein Medical Association has published a brochure entitled:

Publisher: Schleswig-Holstein Medical Association, Bismarckallee 8}} - 12 Responsible: Dr. Uta Kunze, Dr. Elisabeth Breindl
Status: February 2008

German Medical Association: Principles and criteria for Staffing requirements for doctors in hospitals Working group "Staffing requirements for doctors in hospitals" Status: 24.08.2019

Christoph Zulehner Personnel requirements and personnel deployment in health and care companies: Benchmarks for Practice Softcover - fully revised and expanded edition (October 1, 2022) Austrian Standards plus GmbH;
310 pages ISBN-10 : 3854024347; ISBN-13 : 978-3854024347

7.2 Terms

8 Systems