4.1.18 Archive for medical records

Goal and purpose

The hospital management must issue procedural instructions for the handling of treatment records and their filming and destruction. At least the statutory retention periods must be observed. * Ensuring storage with availability at all times by the persons authorised to access them

• Requirements for (temporary) storage in the patient treatment area
• Regulations on the access authorisation of individual persons, checking this authorisation when requesting medical records from the archive and ensuring their proper return
• Regulations for the segregation and destruction of documents in compliance with archiving regulations, including adequate documentation
• Regulation of individual security measures
• secure storage (e.g. in locked rooms intended exclusively for archive purposes);
• Control over the issue and return of keys for the archive rooms to the responsible employees
• Secure transport that prevents unauthorised access

Application

Description of the process

Risks

Resources

Material

Time required

Documentation

Responsibility and qualification

Notes and comments

Applicable documents

Validation documents

Terms

Attachments